Cat Foster Care Coordinator

Full-Time 40 Hours

JOB DESCRIPTION:

The Cat Foster Care Coordinator is a full-time position which focuses on placing cats and kittens in short and longer term foster homes; keeping track of the foster parents and their needs to care for the cats properly; managing all temporary trial placements in our short-term foster care-to-adoption program; and coordinating all aspects of bringing cats and kittens that are adoptable into the shelter and store partners.  Ability to research and build relationships with other shelters and rescues to coordinate assistance in larger, difficult situations.  Coordinates transports to partner shelters in the region.  

SKILLS REQUIRED:

Excellent communication, recordkeeping, and computer skills.  Ability to multitask, troubleshoot, and change tasks as emergencies arise.  Mature, reliable, organized, and able to pay very close attention to details.  Passionate about cats, and respectful of all cat and dog breeds.  Experience with caring for cats and kittens.  Must be a fast learner, able to work within an established system, and follow all shelter protocols closely.  Training provided.  Ability to handle people from all walks of life and of all personalities calmly and professionally, including handling emotionally charged situations.  Able to work independently and as a team with the Director of Animal Welfare Operations, Cat Department Manager and staff, clinic staff, and other shelter and community clinic staff.  Bachelor Degree preferred. 

Flexible availability.  This position will encounter emergency situations requiring Coordinator to respond during off hours.  These situations may include need to go to shelter during off hours to address the intake of kittens, coordinate emergency vet care, and being able to foster bottle baby kittens until another foster is found.  

DUTIES:

  • Interview and screen potential fosters for short and longer term foster care.  Maintain a list of all foster parents.
  • Maintain the cat foster care instruction manual, and ensure all fosters receive the manual.  Discuss specific areas of the manual with each foster depending on need.
  • Promote annual kitten shower, post wish list, and provide foster parents with all needed items.
  • Coordinate with foster parents the pickup of cats and kittens, scheduling of shots, spay/neuter, and placement of cats and kittens into the shelter and pet store partners for adoption.  
  • Must be flexible to adjust work hours and workdays for special or large projects and emergency situations.
  • Maintain constant communication on the welfare of the cats in the foster homes, and provide guidance with any questions foster parents may have.  Flexible availability required for after hour calls.  Document calls to/from fosters.
  • Schedule appointments for sick cat checks.  Update shot records and all pertinent information in the Donorpro system daily.
  • Develop transfer partnerships with others shelters and rescues.
  • Promote and coordinate onsite and outside kitten adoption events.  
  • Prepare adoption paperwork and packets for cats and kittens which are adopted from foster homes.  Follow up with adopters.
  • Develop and distribute customized care plans for special needs cats which are placed into foster homes.
  • Coordinate placing cats into long-term foster care, and working with foster parents to ensure we meet the cats’ medical needs, provide prescription refills and/or special diet food when needed, and update vaccines.
  • Assist with the medical intake of cats/kittens entering shelter for the first time, disinfecting and preparing cages for cats, and moving cats when there are not enough staff to handle these duties.  Able to give shots and administer medicines.  Able to handle fractious and feral cats and kittens.
  • Coordinate kittens being trapped in colonies and being brought in for foster care and adoption.
  • Familiarity with Fear Free Handling and Restraint for Dogs and Cats.
  • Work with the Volunteer Manager to engage more volunteers to support this work.
  • Work with Marketing Department to promote cats and kittens on social media.  
  • Provide weekly status reports to Director of Animal Welfare Operations and Cat Department Manager.  Attend weekly Cat Department team meetings.
  • Maintain regular communication with Manager and other key staff and volunteers.  Notify via email Director of Animal Welfare Operations, Cat Department Manager, and clinic staff of any kittens and cats brought into the shelter during off hours.  
  • Other duties as assigned by Manager.

OTHER DUTIES MAY INCLUDE:

  • Assist TNR Coordinator and Cat Department Manager with coordinating volunteers to assist with humane cat trapping in colonies where caretakers need support to get cats altered, and schedule for spay/neuter with our clinic.  Assist with trapping if necessary.
  • Support colony caretakers with identified unmet needs to care for their colony such as food, relocation of cats in situations where unadoptable cats are being harmed and where communities can’t care for the number of cats, and placement of adoptable cats among several shelters if help is needed. 
  • Work with the Marketing and Volunteer Managers to advertise for barn placements of cats that are being displaced, but who are not easily adoptable.  Assist with the transfer to barns providing education, required paperwork, and needed items.  

Must have reliable transportation 

Pet benefits for candidates who have pet(s)

Paid time off (holidays and vacation, personal and sick days)

Reference checks (2), criminal background check, and drug testing required

Interested candidates meeting the below requirements should email their resume and two professional references to Bruce@faithfulfriends.us.

Veterinarian for Shelter

Part-Time Shelter Medicine Veterinarian 

Faithful Friends Animal Society

OVERVIEW:  

Provides preventative medicine and basic sick care for shelter animals including our short and long-term fosters.  Maintains our high standards for patient care.  The Veterinarian is supported by a team of skilled veterinary technicians and front desk staff.  Able to do surgeries is a plus.  

Our shelter clinic features a dedicated exam room and onsite lab.  Any candidate must have a Delaware license or be able to obtain one, possess good interpersonal skills, and be ready to join a motivated team who provides quality care.  

We are located in New Castle County, Delaware, and have easy access from Philadelphia, Maryland and New Jersey.  Our shelter is less than 2 miles from the Interstate 95 interchange.

Competitive salary and compensation package includes coverage of licensing fees and continuing education.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty and task satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. 

  • Must be a licensed veterinarian in the State of Delaware or be willing to apply to get your Delaware license (paid for by the company in contract terms – State has an approximate 6-week process) 
  • Must be able to hold a DEA license
  • Firm belief in agency mission, respect for all life, and to preserve life for as long as humanely possible (feral and non-feral, disabled, etc.)
  • Enthusiasm for no-kill mission
  • Builds effective relationships through positive interaction and communication with the employee team, foster parents, and animal care department managers and staff

Faithful Friends Animal Society is a comprehensive, nonprofit animal welfare agency that serves 18,000 pets and 20,000 people a year.  We operate a no-kill shelter and standalone, quality community clinic, and provide programs and services to help people keep their pets and to bring the loving touch of animals to people in need through partnerships with human-service organizations.  

Please send resumes with professional references for consideration to the Executive Director at jane@faithfulfriends.us.

Medical Director

Faithful Friends Animal Society offers life-affirming rescue, medical care, treatment, protection, and placement of companion animals that forever upholds the critical importance of the human-animal bond. We have an unwavering commitment to this mission and will always strive to deliver the most optimal, advanced care to our animal friends – and their owners.

The Medical Director provides full oversight of the in-house medical services and the public facing Wellness Clinic and Surgery Center.  Over 2,000 animals are cared for annually in the shelter and more than 6,000 animals and clients are seen through the Wellness Clinic and Surgery Centers, offering much needed low-cost care to the surrounding community.  The veterinary department consists of approximately12 paid staff members, including up to 4 veterinarians.

ACCOUNTABILITY:  This position reports directly to the Executive Director. This position is a full-time, exempt position.

REPRESENTATIVE TASKS AND MAJOR RESPONSIBILITIES:

  • Shelter Animal Care
    • Oversee the care of the shelter animals on a day-to-day basis, including foster animals, veterinary rounds, outbreak management, and the treatment of sick animals
  • Develop and update protocols and procedures for care of animals within the shelter
  • Euthanasia training and certification for staff members
  • Surgery and Community Veterinary Center
  • Performs surgical sterilization of dogs, cats, including pediatric and high volume spay/neuter
  • Oversee the 2,500 surgeries performed each year
    • Ability to perform pediatric spay/neuters
    • Perform specialty surgeries, amputations, foreign body removals, enucleations and mass removals
    • Lead surgeon on dental surgeries
    • Provide wellness exams and basic sick care for community animals when needed as part of a team
  • Assist Clinic Manager with growth and development of the Wellness Clinic
  • Hire, train, supervise, and develop staff veterinarians, vet technicians, vet students, vet volunteers, and support staff for the veterinary department
  • Full fiduciary responsibility of a $1.0 million annual medical department budget; oversight of offsite vaccine clinics and veterinary events
  • Primary contact in accepting and facilitating lifesaving surgeries for clients referred from other veterinary practices 
  • Active participation with donors who have special interest in supporting medical equipment, surgeries, and other medically related programs and services
  • Integrate newly developed and effective technologies to improve efficiencies within the     organization and improve client communication, including text messaging, online scheduling,   and upgrading medical record software
  • Attend relevant conferences to maintain continuing education credits and stay current in the field
  • Ensures that all state and federal laws, state regulations, and veterinary accepted standards regarding clinic operations, the practice of veterinary medicine, drug control, and animal care and handling are adhered to.
  • Serve on the Leadership Team with Executive Director and other Directors
  • Participate in Strategic Planning

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty and task satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Must be a licensed veterinarian in the State of Delaware, or be willing to apply to get your Delaware license (paid for by the company in contract terms – State has an approximate 6-week process)
  • Must be able to hold a DEA license
  • Must have experience with high quality, high volume spay/neuter
  • Demonstrates knowledge of shelter medicine standards of care
  • Firm belief in agency mission, respect for all life, and to preserve life for as long as humanely possible (feral and non-feral, disabled, etc.)
  • Enthusiasm for no-kill mission
  • Builds effective relationships through positive interaction and communication with the community, volunteers, clients, and staff
  • Be available for after hour consultation on critical cases
  • Fear Free certification a plus
  • Funds allocated for CE credits, professional associations, vet license, and controlled drug renewals

Faithful Friends Animal Society is a comprehensive, nonprofit animal welfare agency that serves 18,000 pets and 20,000 people a year.  We operate a no-kill animal shelter and a standalone, quality community clinic and provide programs and services to help people keep their pets and to bring the loving touch of animals to people in need through partnerships with human-service organizations. 

Competitive compensation package offered.  Please send resumes with professional references for consideration to the Executive Director at jane@faithfulfriends.us. 

Veterinarian

Part-Time and Full-Time Veterinarians

Affordable Veterinary Care Clinic

OVERVIEW:  

Perform preventative medicine, basic sick care, and surgeries are a plus.  Maintain our high standards for patient care and customer service.  The Veterinarian advocates for pets, educates clients on all aspects of pet health, ensures a safe and effective environment, and improves both the medical quality and business performance of the clinic. The Veterinarian is supported by a team of skilled veterinary technicians and front desk staff.

Our clinic features dedicated exam rooms, onsite lab, professional reception area, and outdoor seating to foster a positive experience for staff, the animals, and their owners.

Any candidate must have a Delaware license or be able to obtain one, possess good interpersonal skills, and be ready to join a motivated team who provides quality preventative and sick care, surgery, and kindness to all clients and patients.  We will consider relief vets.

We are located in New Castle County, Delaware, and have easy access from Philadelphia, Maryland and New Jersey.

Flexible schedule opportunities Monday through Friday, with two Saturdays per month.  No emergency or on-call shifts are required with this position. 

Competitive salary and compensation package includes coverage of licensing fees and continuing education.

KEY RESPONSIBILITIES:

  • Work as a team to provide the best possible care and experience for patients and clients
    • Help to develop and refine protocols to meet these goals
  • Strive to provide a positive working environment for all staff
  • Participate in the interview process for new hires and provide feedback
  • Participate in staff performance reviews
  • Provide mentorship and hands on training to staff where needed
  • Identify concerns and bring them to the attention of the Medical Director promptly
  • Oversee inventory
    • Minimize waste and costs associated with medical and surgical supplies while maintaining high standards
    • Maintain DEA drug logs and inventory
      • Obtain a site-specific DEA license and CSR
      • Perform regular audits (monthly or more frequently if needed)
    • Institute a separate inventory system for AVC clinic as an independent location
  • Monitor program performance
  • Continually look for ways to encourage growth of the program
  • Partner with leadership to review financial status of the program including budgeting, planning, and productivity
  • Promote and encourage the use of Hippo Management Software throughout the clinic to maximize efficiency and quality patient recordkeeping

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty and task satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Must be a licensed veterinarian in the State of Delaware, or be willing to apply to get your Delaware license (paid for by the company in contract terms – State has an approximate 6-week process)
  • Must be able to hold a DEA license
  • Must have experience with high quality, high volume services
  • Firm belief in agency mission, respect for all life, and to preserve life for as long as humanely possible (feral and non-feral, disabled, etc.)
  • Enthusiasm for no-kill mission
  • Builds effective relationships through positive interaction and communication with the community, volunteers, clients, and staff
  • Fear Free Program certification a plus
  • Funds allocated for CE credits, professional associations, vet license, and controlled drug renewals

Faithful Friends Animal Society is a comprehensive, nonprofit animal welfare agency that serves 18,000 pets and 20,000 people a year.  We operate a no-kill animal shelter and a standalone, quality community clinic, and provide programs and services to help people keep their pets and to bring the loving touch of animals to people in need through partnerships with human-service organizations.

Please send resumes with professional references for consideration to the Executive Director at jane@faithfulfriends.us.